Use this guide to understand the subject before choosing a service or submitting an application. The information is educational and should be considered alongside your own records, responsibilities, and professional advice when needed.
Build a core company file
Keep formation certificates, governing documents, EIN confirmation, ownership details, licenses, amendments, and good-standing information in a secure, organized location. Replace outdated copies when records change.
Maintain clear financial records
Retain complete bank statements, bookkeeping reports, tax filings, receipts, and expense records according to appropriate retention guidance. Reconcile accounts so unexplained differences can be addressed before a review.
Connect revenue to business activity
Invoices, sales reports, contracts, merchant statements, and deposit records can help explain how the business earns money. Use clear dates and descriptions, and track paid, overdue, and outstanding amounts consistently.
Prepare documents before sharing
Check that every requested page is included, readable, current, and connected to the correct person or company. Share sensitive information only through a trusted process and avoid sending unnecessary personal data.
What to remember
- Keep approved formation and ownership records current.
- Reconcile bank and bookkeeping records regularly.
- Use invoices and sales records to document real activity.
- Review files for completeness and security before sharing.